Tutorial:
Adding a PDF or Download

Last Revised 2/7/22

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Guidelines for Your Download Files

Primarily include PDF files on your website

• Word Documents or jpg images should rarely, if ever, be included as a download.

Make sure all PDFs are also included as RTFs so that we are ADA compliant

• ADA = American Disability Act

• RTFs download as Word Documents when someone accesses the file. We cannot change this. Yes, they
can edit, but they cannot upload or change the original file. It is so that the file is ADA compliant. Do not worry about this.

Downloads

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Components

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Used for all PDFs / word docs (when necessary)

Creating RTFs

• Ensures we are ADA compliant

DO NOT

• Place your PDFs inside a Text Window component

You cannot add a PDF document to a Text Window Component.

Forget to click the RTF button while creating the PDF?

Instead, you must add a new component and change the type to Download

Follow the easy steps to fix this

Most common mistakes

Find the page to which you want to add a PDF 1
Click “Edit Page”

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If a Downloads Component doesn’t exist yet

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Click
“Add Page Component”

Note: If you want to add PDFs in multiple different areas of the page, you will have to add a new Downloads component for each of your areas. If you want the PDFs to be listed all in one place, you can do this all in the SAME component.

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3

Select “Downloads” as your component Type.

You can enter your internal name and component title now too.

WARNING:
DO NOT try to attach your PDFs as a hyperlink file in a Text Window component.

You also may experience errors if you are trying to upload a PDF file into a Link component.

4	Click “Add Component”

*This component will appear at the bottom of
your components list.	7

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Click Edit to go in and add your PDFs to this component

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Add PDFs to the Downloads Component

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To add your PDFs, click Add A New Download

See Displaying an Image of a PDF Tutorial
	
	for more.

*OPTIONAL*

Description: You can leave this blank. If you do want to add a description, the information will appear below the Download Title link on your webpage.

*OPTIONAL*

Date Visible & Date Expires: If you are wanting the PDF to disappear or appear on certain dates, you can choose them here.

*OPTIONAL*

Want to display your PDF as an image/icon instead of a text link? You must save as an image FIRST.

*OPTIONAL*

Adding more than one PDF? Click the Save and New button to save your current upload and quickly upload another PDF.

2 Download Title: Write the title you want displayed for
the PDF.

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File: Choose your file from your computer here. Make
AVOID	sure it is a PDF.

IMPORTANT: Leave this box checked! (It should be by default.)
This is required for ADA compliance.

4
Save: Click Save
button.

After clicking Save: Your PDFs with their RTF appear in a list.

To change the order in which they appear, you can hold and drag each rectangle row to where you want it to be.

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If you forgot to make your PDF an RTF

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After clicking the title of the PDF on the previous screen: Scroll down and find the “Create RTF Version” button.

It will create an RTF for you. And will appear on the top on your list of Downloads. ***Any other change you made to your document will not save after clicking this RTF button.

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Your RTF will appear at the top of the list. If you want to move it under your PDF
file, drag it to change the order.	12

Check to see what the page looks like

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Click the X in the upper right corner of the editing box. This will show you the page you are working in.

Sheet Music

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Find the component you’ve been working in and see your PDFs. If you added a photo

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Want to show a picture of your PDF?

See the Displaying an Image of a PDF Tutorial!

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DO NOT place your PDF in a Text Window

WARNING:
Adding a PDF in a Text Window this way will only provide the PDF link. It does not provide the RTF link, which is out of ADA compliance.

No RTFs

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