COVID-19 SAFETY PLAN

Approved: 1/27/2021 Amended: 4/6/2021, 8/11/2021, 2/10/2022

COVID-19 SAFETY PLAN

TABLE OF CONTENTS

Attachments
	
Description

Introduction

1
	
Plan for Safe Return to In-Person Instruction and Continuity of Services

2
	
COVID-19 Prevention Program: Employees

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INTRODUCTION

Since the outbreak of COVID-19, the Clovis Unified School District (District) Governing Board and staff have taken and continue to take actions to address and respond to its impacts while continuing to provide a quality education for our students amidst the unprecedented challenges. The Board and District administration take seriously the safety and wellbeing of students and employees of the District and the community.

On January 27, 2021, the Board adopted Resolution No. 3802, approving the District’s COVID-19 Safety Plan to comply with: (1) the COVID-19 Prevention Emergency Temporary Standards (Cal/OSHA Regulations) approved by the California Division of Occupational Safety and Health (Cal/OSHA) effective on November 30, 2020; and (2) the Reopening In-Person Instruction Framework & Public Health Guidance for K-12 Schools in California, 2020-2021 School Year (CDPH Guidance) that the California Department of Public Health (CDPH) issued on January 14, 2021. The Cal/OSHA Regulations set forth health and safety standards for employees relating to COVID-19. The CDPH Guidance sets forth health and safety standards for K-12 schools in responding to the pandemic.

On April 7, 2021, the Board adopted Resolution No. 3811 and approved an amended COVID-19 Safety Plan. This amended COVID-19 Safety Plan reflected the CDPH Guidance as updated on March 20, 2021. It also contains provisions to comply, as applicable, with other laws, including but not limited to, the American Rescue Plan Act of 2021 (ARP), signed by President Biden on March 11, 2021, as it relates to the development and implementation of public health protocols and a plan for the safe return to in-person instruction and continuity of services. The amended COVID-19 Safety Plan contained certain modifications regarding physical distancing for the District’s schools and other facilities, taking into consideration the guidance by the Centers for Disease Control and Prevention (CDC), CDPH, and the Fresno County Department of Public Health (FCDPH). This amended COVID-19 Safety Plan was effective April 6, 2021 and remained in effect until June 4, 2021 when the 2020-2021 school year ended.

Pursuant to Resolution No. 3811, the Board authorized the District’s Superintendent to modify the COVID-19 Safety Plan when a modification is required by any governmental bodies that are authorized to review/approve the COVID-19 Safety Plan or a modification is necessary to comply with applicable laws and regulations; orders, directives, and/or guidance of state and/or local health officers; and/or orders or directives of Cal/OSHA or other federal, state, or local authorities.

Subsequent to the Board’s adoption of Resolution No. 3811 on April 7, 2021, there were modifications to regulations, orders, and guidance at the federal and state level that impact the District’s COVID-19 Safety Plan. Due to these recent changes and pursuant to the authority granted by the Board in Resolution No. 3811, the Superintendent amended the District’s COVID-19 Safety Plan effective on August 11, 2021. The amended COVID-19 Safety Plan consisted of two parts: (1) COVID-19 Prevention Program: Employees, which meets the requirements in California Code of Regulations (CCR), Title 8, Section 3205 et seq. (Cal/OSHA Regulations); and (2) the Plan for Safe Return to In-Person Instruction and Continuity of Services, which meets the requirements under the ARP and the Interim Final Requirements. In addition, the provisions in the amended COVID-19 Safety Plan relating to masks set forth the District’s protocols on masking requirements and enforcement.

Pursuant to the Interim Final Requirements relating to the ARP, a local educational agency must periodically, but no less frequently than every six months, review and, as appropriate, revise its

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Plan for Safe Return to In-Person Instruction and Continuity of Services. An LEA is required to seek public input on whether to revise its plan and on any revisions to its plan.

To comply with the six-month review requirement of the Interim Final Requirements, the District hereby amends its COVID-19 Safety Plan. This amended COVID-19 Safety Plan shall be effective February 10, 2022 and shall remain in effect until such time as there is no requirement to maintain a COVID-19 safety plan or it is modified by the Superintendent as authorized in Board Resolution No. 3811 or is modified or rescinded by the Board.

If there is a conflict between any provision in this amended COVID-19 Safety Plan and any provision in applicable laws or regulations, gubernatorial executive orders, and/or public health orders, directives, or mandates, the provision in applicable laws or regulations, gubernatorial executive orders, and/or public health orders, directives, and mandates shall prevail and govern. This amended COVID-19 Safety Plan is subject to change to comply with applicable laws and regulations, gubernatorial executive orders, and public health orders, directives, or mandates.

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ATTACHMENT 1

SAFE RETURN TO IN-PERSON INSTRUCTION AND CONTINUITY OF SERVICES

PLAN FOR SAFE RETURN TO IN-PERSON INSTRUCTION AND CONTINUITY OF SERVICES

2021 – 2022 SCHOOL YEAR

Updated: 8/11/2021, 2/10/2022

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PLAN FOR SAFE RETURN TO IN-PERSON INSTRUCTION AND CONTINUITY OF SERVICES

INTRODUCTION

Students are at risk of missing out on critical building blocks in their education without in-person instruction. It is for this reason that the District, in consultation with the Fresno County Department of Public Health (FCDPH), the local medical community, parents, students and staff, has developed and implemented this Plan for Safe Return to In-Person Instruction and Continuity of Services (Safe Return Plan).

The District recognizes the importance of in-person instruction to student academic achievements and social, emotional, and physical health and well-being. This is the reason that the District brought students back to in-person instruction as soon as it was allowed to do so during the 2020-2021 school year.

Because of the District’s careful planning and preparation, District office and site office staff have been back to work in person since June 22, 2020, teachers have been on school campuses providing online instruction since August 10, 2020 and providing in-person instruction to students, students with special needs received in-person instruction in small cohorts starting in September 2020, and, starting in November 2020, approximately half of the District’s students were on campus and receiving in-person instruction. District office staff has remained on site throughout the summer and school site staff and teachers will return to campus for the 2021-2022 school year.

For the 2021 – 2022 school year, all students will be able to engage in in-person instruction. The District will make independent study available for those students who wish to receive instruction through an alternative education program. Independent study will be provided through the District’s Enterprise Independent Study School. Students may also receive non-classroom-based instruction from Clovis Online Charter School, a charter school authorized by the District’s Governing Board. Please see the District’s website for alternative education programs: https://www.cusd.com/InstructionalModel.aspx.

Because the District has already held in-person instruction for students during the 2020-2021 school year, this Safe Return Plan continues many of the health and safety measures that have been in place with modifications to reflect changes in federal, state, and local laws, regulations, orders, and guidance. This Safe Return Plan shall be in effect for the 2021 - 2022 School Year, subject to modifications as the District may from time to time make to comply with federal and state laws and regulations, and orders, directives, and mandates of federal, state, and local public health officials.

In updating this Safe Return Plan for the 2021-2022 school year, the District consideredapplicable laws, regulations, orders, and mandates set forth in guidance, including, but not limited to, the following:

1. Federal Government and CDC: Pursuant to the ARP, which President Biden signed on March 11, 2021, a local educational agency (LEA) that receives Elementary and Secondary Emergency Relief (ESSER) funds under the ARP must develop and make publicly available on the LEA’s website a plan for the safe return to in-person instruction and continuity of services. An LEA that developed a school reopening and continuity of services plan prior to March 11, 2021 and that meets the requirements for public comment

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will be deemed in compliance but, within no more than six months, the LEA must review and, if necessary, revise the plan for safe return to in-person instruction and continuity of services to meet the requirements of the interim final requirements (Interim Final Requirements) issued on April 22, 2021. Because the District adopted its COVID-19 Safety Plan in January 2021 and amended it in April 2021, the District has a plan that complies with the ARP. This amended COVID-19 Safety Plan meets the interim final requirements.

Under the Interim Final Requirements, an LEA plan for safe return to in-person instruction and continuity of services must describe how the LEA will maintain the health and safety of students, educators, and other staff and the extent to which it has adopted policies, and a description of any such policies, on each of the prevention and mitigation strategies recommended by the Centers for Disease Control and Prevention (CDC). The plan must also describe how an LEA will ensure continuity of services, which must address students’ academic needs and students’ and staff social, emotional, mental health, and other needs, and which may include student health and food services. In addition, the LEA must regularly, but no less frequently than every six months (taking into consideration the timing of significant changes to CDC guidance on reopening schools), review and, as appropriate, revise its plan for the safe return to in-person instruction and continuity of services, and must seek and take public input into account in determining whether and what revisions are necessary.

Pursuant to the ARP and the Interim Final Requirements, a revised plan for safe return to in-person instruction and continuity of services must address CDC recommendations for K-12 schools on COVID-19. The Interim Final Requirements, however, do not mandate that an LEA adopt the CDC guidance but only require that the LEA describe in its plan for safe return to in-person instruction and continuity of services the extent to which the LEA has adopted the key prevention and mitigation strategies identified in the CDC guidance.

On August 5, 2021, the CDC updated its guidance for K-12 schools, Guidance for COVID-19 Prevention in K-12 Schools (CDC K-12 Guidance). The guidance sets forth recommendations for mitigation measures for COVID-19. In its guidance, CDC states: “This CDC guidance is meant to supplement – not replace – any federal, state, local, territorial, or tribal health and safety laws, rules, and regulations with which schools must comply. The adoption and implementation of this guidance should be done in collaboration with regulatory agencies and state, local, territorial, and tribal public health departments, and in compliance with state and local policies and practices.”

Since August 2021, the CDC has updated its guidance for K-12 schools. The current guidance, updated on January 13, 2022, sets forth COVID-19 prevention strategies and other considerations for K-12 schools.

2. State, Governor, and CDPH: Governor Newsom and the CDPH modified many of the requirements related to COVID-19 as a result of increased vaccination and a decrease in the number of COVID-19 cases, and to align California guidance with those of CDC. In particular, on June 15, 2021, Governor Newsom terminated the executive orders that impose a stay home order and the Blueprint for a Safer Economy. He also phased out the majority of executive actions that have been in effect since March 2020 as part of the pandemic response.

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Pursuant to Education Code section 32091(b), which was passed as part of Assembly Bill 86 effective July 9, 2021, every local educational agency and private school offering in-person instruction for kindergarten or any of grades 1 to 12, inclusive, shall post a completed COVID-19 safety plan on its internet website home page.

On June 11, 2021, the CDPH issued a State Public Health Officer Order. This order requires, amongst other items, that: (1) “All individuals must follow the requirements in the Guidance for the Use of Face Covering issued by the California Department of Public Health” and (2) “All individuals must continue to follow the requirements in the current COVID-19 Public Health Guidance for K-12 Schools in California . . . .” This Order remains in effect.

CDPH’s Guidance for the Use of Face Coverings (CDPH Face Covering Guidance) was updated on July 28, 2021. It requires face coverings for all individuals indoors in K-12 schools and on public transit, including school buses, regardless of vaccination status. The CDPH Face Covering Guidance was most recently updated on January 5, 2022. It requires masks to be worn in all indoor public settings, irrespective of vaccine status, starting December 15 through February 15, 2022.

CDPH’s COVID-19 Public Health Guidance for K-12 Schools in California, 2021-2022 School Year (CDPH K-12 Guidance) was updated on August 2, 2021. As updated, the CDPH K-12 Guidance requires masks indoors for students and for school staff when they are sharing indoor spaces with students. It also requires schools to develop and implement local protocols to enforce the mask requirements. The CDPH K-12 Guidance, updated on January 12, 2022, continues to require masks indoors for students and for school staff when they are sharing indoor spaces with students. It also continues the requirement that schools develop and implement local protocols to enforce the mask requirements.

The provisions in this amended COVID-19 Safety Plan relating to mask requirements and enforcement as well as other documents the District may develop and actions the District may take constitute the District’s protocols. These protocols include but are not limited to mask requirement infographics and other communications, the Student Mask Exemption Process and Form, and the Employee Mask Exemption Form. The Board approved the Student Mask Exemption Process and Form and the Employee Mask Exemption Form at a special board meeting on July 29, 2021. Pursuant to the authority that the Board granted to the Superintendent, the Student Mask Exemption Process and Form and the Employee Mask Exemption have been amended and may be amended during the 2021-2022 school year.

3. Cal/OSHA: On June 17, 2021, Cal/OSHA amended regulations that set forth safety measures relating to COVID-19 for employees. The amended Cal/OSHA regulations continued to require that employers establish, implement, and maintain a COVID-19 Prevention Program, which is a part of the District’s COVID-19 Safety Plan.

Revised Cal/OSHA regulations became effective January 14, 2022 through April 14, 2022. (See 8 CCR §§ 3205 – 3205.4; Executive Order N-84-20, dated December 14, 2020.) These revised regulations continue to require that employers establish, implement, and maintain a COVID-19 Prevention Program, which is part of the District’s COVID-19 Safety Plan.

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Development of Safe Return Plan/COVID-19 Safety Plan. This Safe Return Plan, as initially developed in October 2020 in the form of the School Reopening Plan, used input and feedback collected in District, area, and school site meetings with parents and staff; surveys; employee and parent forums with members of the medical community; meetings with the District’s employee groups Faculty Senate (teachers), CSEA (operations unit) and Classified Unit Business Support Senate (CUBSS), and multiple public meetings at which the District’s Board received updates and discussed plans for on-site instruction. In addition, from May to July 2020, a task force of close to 100 employees from all sectors of the District worked to process and develop a return to campus plan, which forms the basis for the initial plan. Information about the process for development of the initial plan and opportunities for feedback were also shared with the District’s community by email, text, push notifications in the District’s app, websites, social media channels (including Facebook, Instagram and Twitter), video blogs, CUSD Today mailed into every staff and parent household, and the local media.

August 11, 2021 Amended COVID-19 Safety Plan. Input and feedback were obtained from District staff, parents, and community members in amending the COVID-19 Safety Plan on August 11, 2021. This included reviewing the proposed amended COVID-19 Safety Plan in open session during the regular board meetings on July 21, 2021 and August 11, 2021 and the special board meeting on July 29, 2021, and providing staff, employee groups, parents, students, and members of the public with the opportunity to comment on the plan; posting the proposed amended COVID-19 Safety Plan on the District’s website in order to receive comments on it; and reviewing and obtaining input from staff regarding the proposed amended COVID-19 Safety Plan. Communication regarding the proposed plan was sent to every parent and staff member on Friday, July 30, 2021. The amended COVID-19 Safety Plan incorporated comments and input that were received.

Current Amended COVID-19 Safety Plan. In determining to amend this COVID-19 Safety Plan and the amendments to make, the District has reviewed applicable laws, regulations, gubernatorial executive orders, CDC guidance, and state and local public health orders and guidance. The District has also considered its health and safety protocols, measures, and practices in light of the continuously evolving COVID-19 pandemic. Moreover, the District has considered and sought the input of District staff, parents, and community members. This includes posting this COVID-19 Safety Plan between January 21, 2022 and February 8, 2022 on the District’s website and allowing staff, parents, and the community to submit comments and input, including the COVID-19 Safety Plan as part of the board agenda for the February 2, 2022 board meeting to allow for public review, and reviewing the COVID-19 Safety Plan in open session at the February 2, 2022 board meeting. This COVID-19 Safety Plan also considers and incorporates certain comments received from an employee group. This amended COVID-19 Safety Plan incorporates comments and input that were received.

As the knowledge regarding COVID-19 has evolved, we have continuously monitored and adjusted our response in accordance with applicable laws, regulations, orders, and guidance at the federal, state, and local levels. Updates to this Safe Return Plan are for the purpose of complying with such laws, regulations, orders, and guidance and for the health and safety of our staff and students.

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PLAN FOR SAFE RETURN TO IN-PERSON INSTRUCTION AND CONTINUITY OF SERVICES

LEA Name: Clovis Unified School District (District)

Option for ensuring safe in-person instruction and continuity of services:

 Has developed a plan	 Will amend its plan

1. Please choose one:

 The LEA had a plan, as of March 11, 2021, that is already compliant with the ARP statute and will review and, as appropriate, revise it every six months to take into consideration the additional requirements of the IFR; or

NOTE: If your LEA already has a compliant plan as of March 11, 2021, and has assured such by checking the box above, then you may skip questions 2-4 and complete the Assurance and Contact sections.

☐ The LEA has amended/created a plan compliant with the IFR using this template and has posted/will post it within 30 days of completing the ESSER III Assurances.

NOTE: If checking the box above that you are using this template to meet the 30 day plan requirements, you must respond to each question in the template.

Please note whether the LEA has a compliant plan and include a link to the plan, or acknowledge that the LEA is submitting a new plan and will post it within 30 days of receiving funds: The District has a compliant plan, which can be accessed on the District’s website: https://www.cusd.com/2021-22SchoolYear.aspx.

2. The LEA will maintain the health and safety of students, educators, and other school and LEA staff, and the extent to which it has adopted policies, and a description of any such policies, on each of the CDC’s safety recommendations, including: universal and correct wearing of masks; modifying facilities to allow for physical distancing; handwashing and respiratory etiquette; cleaning and maintaining healthy facilities, including improving ventilation; contact tracing in combination with isolation and quarantine, in collaboration with the State, local, territorial, or Tribal health departments; diagnostic and screening testing; efforts to provide vaccinations to school communities; appropriate accommodations for children with disabilities with respect to health and safety policies; and coordination with State and local healthofficials.

Describe how the LEA will maintain, or continue to maintain, health and safety policies and procedures. Include a description of any adopted policies and procedures regarding the CDC’s safety recommendations (or available LEA website links to such policies). Include descriptions of appropriate accommodations adopted and coordination efforts conducted with outside State and local health officials. Please include or describe current public health conditions, applicable State and local rules and restrictions, and other contemporaneous information that informs your decision-making process.

See Addendum – Safe Return to In-Person and Continuity of Services

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3. The LEA will ensure continuity of services, including but not limited to services to address students’ academic needs and students’ and staff social, emotional, mental health and other needs, which may include student health and food services.

Describe how the LEA will ensure continuity of services in case isolation, quarantine, or future school closures are required, including how the LEA will meet the needs of students with disabilities and English learners.

See Addendum – Safe Return to In-Person and Continuity of Services

4. The LEA sought public comments in the development of its plan and took those comments into account in the development of its plan.

Describe the LEA’s policy or practice that provided the public with an opportunity to provide comments and feedback and the collection process. Describe how any feedback was incorporated into the development of the plan.

August 11, 2021 Amended COVID-19 Safety Plan: Feedback was collected through numerous site-based and district-wide in-person and online meetings, online comment forms available through the District and school websites, and through public comment at Governing Board meetings. Parents/guardians, staff and employee groups, students, healthcare providers, and the community were all provided opportunity through these avenues to provide feedback for consideration. See also provisions on page 3 of the Introduction.

Current Amended COVID-19 Safety Plan: The District has considered and sought the input of District staff, parents, and community members. This includes posting this COVID-19 Safety Plan between January 21, 2022 and February 8, 2022 on the District’s website and allowing staff, parents, and the community to submit comments and input, including the COVID-19 Safety Plan as part of the board agenda for the February 2, 2022 board meeting to allow for public review, and reviewing the COVID-19 Safety Plan in open session at the February 2, 2022 board meeting. This COVID-19 Safety Plan also considers and incorporates certain comments received from an employee group. This amended COVID-19 Safety Plan incorporates comments and input that were received.

In addition, the LEA provides the following assurances:

 a. The LEA has made (in the case of statutorily compliant plans) or will make (in the case of new plans) its plan publicly available no later than 30 days after receiving its ARP ESSER allocation.

o Please insert link to the plan: https://www.cusd.com/2021-22SchoolYear.aspx.

 b. The LEA sought public comment in the development of its plan and took those public comments into account in the development of its plan.

 c. The LEA will periodically review and, as appropriate revise its plan, at least every six months.

 d. The LEA will seek public comment in determining whether to revise its plan and, if it determines revisions are necessary, on the revisions it makes to the plan.

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 e. If the LEA revises its plan, it will ensure its revised plan addresses each of the aspects of safety currently recommended by the Centers for Disease Control (CDC), or if the CDC has revised its guidance, the updated safety recommendations at the time the LEA is revising its plan.

 f. The LEA has created its plan in an understandable and uniform format.

 g. The LEA’s plan is, to the extent practicable, written in a language that parents can understand, or if not practicable, orally translated.

 h. The LEA will, upon request by a parent who is an individual with a disability, provide the plan in an alternative format accessible to that parent.

The following person or persons is/are the appropriate contact person for any questions or concerns about the aforementioned plan. Please list name(s), title(s), address, county, and contact information for the person or persons responsible for developing, submitting, and amending the LEA plan.

Barry Jager
Associate Superintendent of Human Resources
1450 Herndon Ave. Clovis, CA 93611 Fresno County

Roxanne Braswell
Chief Human Resources Officer 1450 Herndon Ave.
Clovis, CA 93611 Fresno County

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ADDENDUM TO
SAFE RETURN TO IN-PERSON AND CONTINUITY OF SERVICES

1. FACE COVERING/MASKS

Unless federal or state laws, regulations, orders, or directives require otherwise or the Fresno County Department of Public Health (FCDPH) issues any orders or directives requiring otherwise, the following shall apply regarding face coverings:

1.1 District Employees: All employees shall wear face coverings in accordance with Section 4.1 of the District’s COVID-19 Prevention Program (see Attachment 2).

1.2 District Students: All students shall wear face coverings as required by CDPH guidance.

Measures that are in place for students to require and enforce face coverings include the following:

 Posters containing infographics of the face covering requirements will be posted throughout each school, including hallways, classrooms, multi-purpose building, gyms, and other facilities. A health and safety website will be maintained that includes information about face covering requirements.

 Students are taught the appropriate use and handling of face coverings while wearing or storing the coverings (e.g., during meals).

 Students use face coverings provided from home. District sites will provide face coverings from their supply of face coverings for students who are unable to or forget to bring their own face coverings.

 Additional PPE is available at each site, when necessary.

1.3 Parents/Guardians and Visitors: All parents/guardians and visitors shall wear face coverings as required by CDPH guidance.

1.4 Face Covering Exemptions: Pursuant to CDPH’s Guidance for the Use of Face Coverings, exemptions for face covering requirements apply if a student has a medical condition, mental health condition, or disability that prevents the student from wearing a mask. (This includes persons with a medical condition for whom wearing a mask could obstruct breathing or who are unconscious, incapacitated, or otherwise unable to remove a mask without assistance.) A student may also be exempt from wearing a mask if he/she is hearing impaired, or communicating with a person who is hearing impaired, where the ability to see the mouth is essential.

The process for obtaining an exemption for the aforementioned reasons is outlined on the District’s website. The Student Mask Exemption Process and Form is maintained in the office of the school nurse and the District’s student information system, and is available	from	your	child’s	school	or	on	the	District’s	website: https://www.cusd.com/MaskExemptions.aspx.

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The Superintendent or designee shall provide information regarding the face covering requirements that are in effect and the exemption process to parents/guardians, students, District employees, and visitors. When face covering requirements change, the Superintendent or designee shall provide information regarding the change. Such communications may include, but are not limited to, one or more of the following: posting information on the District’s website, emailing such information, and/or sending such communication in writing.

2. PHYSICAL DISTANCING

2.1 Physical Distancing Space: Unless required by applicable laws, regulations, orders, directives, or guidance, physical distancing is not required. The District reserves the right to require physical distancing in certain situations, including, but not limited to, the following: (1) indoors during eating and/or drinking when face coverings cannot be worn; (2) indoors and inside school busses when one or more students and/or District staff are exempt from wearing face coverings pursuant to federal or state laws, regulations, orders, directives, or guidance; and (3) indoors during gatherings or events where ventilation may be limited.

To mitigate against the spread of COVID-19, the District will maximize physical distancing where feasible to do so:

 All classroom and office spaces, arrange furniture to maximize, where possible, desk spacing and physical distancing.

 Outside activities are to be conducted in accordance with applicable public health orders and guidance and the District’s COVID-19 Safety Plan.

 Proper spacing routines and common cohort/group meeting spaces will be designated for classes where appropriate.

 Use of all facility space (MPRs, Libraries, etc.) may be accessed as needed to expand the “walls” of the physical classroom to maximize physical distancing of students where appropriate.

2.2 Routines: Moreover, certain routines, including the following have been implemented:

 Parent pick up and drop off areas are designated, and parents need to stay outside of the classroom for drop off and pick up of their children.

3. HANDWASHING AND RESPIRATORY ETIQUETTE

Healthy hygiene practices are implemented, including the following:

 Every classroom and office space are equipped with a supply of hand sanitizer. Hand sanitizer is encouraged to be used upon entering the space.

 Regular hand washing is scheduled into the school day, and classrooms without in-room sinks are provided hand sanitizer.

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 Soap and hand sanitizer are restocked regularly in classrooms, bathrooms and common areas.

 Signage is placed throughout campuses promoting healthy hand hygiene and hand-washing practices.

 Students are educated on proper hand-washing and healthy hand hygiene in an age-appropriate manner. District teachers and staff have received training regarding proper hand-washing and healthy hand hygiene.

4.	CLEANING AND MAINTAINING HEALTH FACILITIES/VENTILATION

Cleaning and disinfecting of surfaces and shared items will be implemented, including the following:

 High-use surfaces at schools and other District facilities will be sprayed and wiped down at regular intervals by custodians, and classrooms and offices will be fogged with a deep disinfectant treatment each evening.

 Teachers will be provided hand sanitizer and disinfectant for their classrooms. Anyone entering a classroom	is encouraged to sanitize his or her hands. Any shared classroom surfaces that students use will be disinfected by the teacher as needed.

 Each student will have their own designated space in the classroom.

 Shared facilities will be cleaned and sanitized regularly throughout the day.

5. CONTACT TRACING, ISOLATION, AND QUARANTINE

5.1 Contact Tracing

Each site’s health office staff has been trained by the FCDPH in contact tracing and are designated as COVID-19 liaisons to act as the communication point for all COVID-19 concerns. Responsibilities include managing and supporting contact tracing; assisting the site principal in notifying exposed persons; creating and maintaining a database of exposed students and staff; and communicating with and submitting lists of exposed students and staff to the FCDPH.

Unless CDPH orders or guidance mandate otherwise in which case they shall apply, close contact shall mean as set forth in the Return to School: A Guide to COVID-19 Cases in K-12 School Settings 2021-2022 of the Fresno County Department of Public Health.

Staff: All District staff are required each workday to state the location(s) where they will be working and whether and what, if any, COVID-19 symptoms they may have. This allows for contact tracing of possible COVID-19 spread.

Student: Contact tracing shall be coordinated in close cooperation with District nursing staff and site staff, and the FCDPH as appropriate.

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5.2 Isolation and Quarantine: Students and District staff shall isolate and quarantine in accordance with the requirements that are in effect. The Superintendent or designee shall provide information regarding the isolation and quarantine requirements that are in effect to parents/guardians, students, and District employees. When isolation and quarantine requirements change, the Superintendent or designee shall provide information regarding the change. Such communications may include, but are not limited to, one or more of the following: posting information on the District’s website, emailing such information, and/or sending such communication in writing.

5.3 Communication After COVID-19 Case Occurs:

In addition to following standard contact tracing and quarantine guidelines, if the District is notified of an employee or student who has tested positive, employees are notified on a site or department level that a positive case has been reported.

Template notifications have been developed that comply with FERPA and HIPAA and distribution as identified through contact tracing protocols are coordinated through the District’s Human Resources and Nursing Services offices. Additionally, a dashboard available to the public through the District’s website includes up-to-date reports on the number of positive COVID-19 tests reported to the District involving staff or students by location. This information is updated at the point such reports are submitted to FCDPH by the District’s contact tracing team.

Employees: The following process occurs in the case of a positive COVID-19 test of a District employee:

 The employee with a positive COVID test or symptoms contacts his/her immediate supervisor.

 The supervisor and employee identify those in close contact with the employee in the last 48 hours. (Refer to COVID-19 Quarantine Guidelines chart (available: https://www.cusd.com/2021-22SchoolYear.aspx)

 The supervisor contacts Plant Operations to request disinfection of the identified location by the District sanitation disinfection team.

 The supervisor contacts Nursing Department or site School Nurse for contact tracing to determine appropriate isolation period for employee and determine if any staff needs notification of close contact exposure.

 Director or principal or designee will communicate:

1. To staff members that may have had close contact exposure as determined by contact tracing, which may include attendance records.

2. All site/department employees are informed through the District’s COVID-19 Online Dashboard.

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Students: In the case of a positive COVID-19 test of a District student, appropriate notifications will be provided to parents/guardians if their children were in close contact with an individual who has tested positive for COVID-19. As stated above, a dashboard is available to the public through the District’s website that includes up-to-date reports on the number of positive COVID-19 tests reported to the District involving staff or students by location.

6. DIAGNOSTIC AND SCREENING TESTING

Screenings for COVID-19 include the following:

a. All students are to be screened at home for COVID-19 symptoms each day before entering school grounds. The District will not be conducting temperature checks at school.

b. Staff complete a daily screening tool on their computers or other devices to identify COVID-19 symptoms. Staff with any identified COVID-19 symptoms and/or a temperature of 100.4° F or higher are sent home immediately until testing and/or medical evaluation has been conducted.

c. All school sites have an identified isolation area with a separate entrance and staff in appropriate PPE to separate any student presenting with symptoms while on campus.

d. Students with any identified COVID-19 symptoms and/or a temperature of 100.4° F or higher will be sent home immediately for quarantine in accordance with requirements that are in effect. Students in the same household of a student shall follow applicable requirements related to quarantining. Parents will be immediately notified if a student presents with symptoms while on campus and be required to pick up the child within 30 minutes, or sooner when possible. Students sent home with symptoms must meet the criteria for return-to-school.

District staff and students who have symptoms of COVID-19 will be encouraged to seek guidance from their healthcare provider and follow their guidance for testing.

The Superintendent or designee shall provide information regarding the District’s process for diagnostic and screening testing and the criteria to return to school to parents/guardians, students, and District employees. When these requirements change, the Superintendent or designee shall provide information regarding the change. Such communications may include, but are not limited to, one or more of the following: posting information on the District’s website, emailing such information, and/or sending such communication in writing.

7. SUPPORT AND ENCOURAGEMENT OF VACCINATION

District staff have, and will continue to, encourage vaccinations for all eligible employees, students, and community members. District staff have also provided multiple vaccination opportunities through partnerships with local health agencies and District health personnel. Additional vaccination opportunities facilitated by the District for the community and students will be promoted throughout the school year.

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8. ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES

Services for students with disabilities shall be provided in accordance with their individualized educational plan.

9. COORDINATION WITH STATE AND LOCAL HEALTH OFFICIALS

District staff will continue to work closely with all new guidance and regulations that come from State and local health officials. Attendance at all local meetings with state and local health officials will keep the District updated on the most current information.

Identification and Reporting of Positive Cases. The District reports information about COVID-19 cases, and provides related information as requested, to the FCDPH and other governmental agencies, including Cal/OSHA, as required by law.

10. OTHER PREVENTIVE AND SAFETY MEASURES

10.1 Clear Rules on Classroom Instruction: Classroom instruction and arrangement will include the following:

 Students are spaced to maximize physical distancing as practicable.

 Each student has his/her own designated space in the classroom.

 Seating charts are in place to minimize contact with other students.

 A long-term independent study option (more than 15 cumulative school days in a school year) is available at an alternative school site for students who request it.

Schools should limit nonessential visitors and activities in the classroom involving people who are not fully vaccinated. All volunteers shall be in accordance with Board Policy and Administrative Regulation No. 1240 – Volunteer Assistance and the District’s protocols relating to COVID-19.

10.2 Entrance, Egress, and Movement Within School

a. Campus Logistics: Measures are in place to manage movement of students, staff, and parents and avoid close contact and/or mixing of cohorts/groups, including the following:

 Safety and daily health screening reminders are posted in all buildings and at all entrances.

 Physical distancing as recommended and as feasible in common areas such as lunchrooms, gyms, and amphitheaters.

b. Visitor and Substitute Protocol for Arrival at District Site: To minimize the amount of exposure among staff and students, procedures are in place for arrival of visitors and substitutes to District sites, including the following:

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 Volunteers in classrooms are limited at this time. Any volunteers who are at a school campus supporting school functions must comply with public health laws, orders, and guidance, including but not limited to, the requirements for vaccination and testing under State Public Health Order of August 11, 2021, as may be amended from time to time.

 All volunteers and visitors must wear masks when indoors regardless of vaccination status.

 All visitors must enter the main building entrance when visiting a District school site.

 Visitors are highly encouraged to schedule appointments in advance of arrival; walk-in visitors are seen based on availability and at the discretion of the school.

 All visitors and substitutes are expected to self-screen for COVID-19 before entering a school campus or other District facilities. All visitors who are in the presence of students indoors in school must wear a face covering regardless of vaccination status as required by CDPH orders and guidance when on and moving about District facilities.

 Before entering any District building or school site, visitors are expected to answer the health questions posted at main entrances.

 The front reception contacts the District staff prior to allowing visitors to enter a work area.

10.3 Staff Training and Family Education: A complete communication plan related to educating staff and families on the District’s plan for a healthy return to campus included and will continue to use multiple communication channels and messages. Video messages are translated into Hmong, Spanish, Arabic and American Sign Language, and printed documents are also available in translated versions. The District’s websites are also available in multiple languages.

The District has continued to provide information to parents and District staff regarding school reopening and the health and safety measures that are in place relating to COVID-19.

A comprehensive Return to School Health and Safety Plan has been developed (available: https://www.cusd.com/2021-22SchoolYear.aspx ) and was communicated by email, the District and school sites apps and websites, video messages from the Superintendent delivered by email, website, local media and app push notifications, and individual site-based meetings for staff members and parents. The Plan discusses: (1) instructional options for families, (2) campus safety, (3) student and staff health, (4) preschool and before/after school programs, (5) school meals, (6) transportation, (7) a healthy workplace, and (8) students with special needs. The information in the Return to School Health and Safety Plan is continuously updated to reflect changing conditions and developments.

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Throughout the pandemic, videos outlining the health and safety guidelines students and staff were produced and disseminated using the above-referenced channels. Each school site also presented customized presentations for parent communities specific to the school in which parents and students were trained on the implementation of health and safety protocols on campus. The video and presentations will be updated and disseminated for the 2021-2022 school year, and will be made available to the community and updated as needed.

CUSD Staff

 COVID-19 Online trainings: All District staff have been required to and completed the following three trainings regarding COVID-19 during the 2020-2021 school year:
○ How to Protect Yourself and Others.
○ How to Clean and Disinfect Your School.
○ Employee Acknowledgement - 2020-21 Return to School Health and Safety Plan.

For the 2021-2022 school year, employee training, subject to change, will include, but are not limited to the following:
o COVID 19 - Help Stop the Spread.
o COVID 19 - how to Protect Yourself and Others.
o Employee Acknowledgement - 2020-21 Return to School Health and Safety Plan.

 Self-monitoring health screening occurs upon entry to all District facilities and must be completed by each District staff daily on their computers or other devices.

 Staff are trained and supported by site and District administration on the enforcement of health and safety guidelines such as proper use of PPE, face coverings, the wearing of face coverings by students, and parents keeping their children home if they are exhibiting symptoms of COVID-19.

10.4 Communication to Parents and Students Before Start of 2021-2022 School Year: Since July 16, 2020, the District has maintained and updated a portion of its website solely devoted to its Return to School Health and Safety Plan in place to mitigate the spread of COVID-19 (https://www.cusd.com/2021-22SchoolYear.aspx ). This website is continually updated and will include this Safe Return Plan. It has been and will again be shared with all staff and families by email, video message, and through the District’s social media channels. In addition, issues of CUSD Today (a community newspaper mailed monthly into the households of every employee and family of the District) and 2 Minutes Today (a video blog emailed and posted online) have been devoted to the topic.

After each meeting of the District’s Governing Board at which health and safety plans are discussed, updates are sent to all employees, with parents receiving messages from Superintendent Eimear O’Brien with updates and resources. At any point that evolving direction from state or local health officials impacts the District’s COVID-19 Safety Plan, staff and parents are updated by email, with reminders and updates also sent via app push notifications and the District’s social media channels.

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Plans include descriptions of how the District is meeting health and safety guidelines, what schedules look like, and how contact tracing, isolation of ill students/staff, and notification systems would work in the event of a positive case on a campus.

Open meetings of the District’s Governing Board are broadcast via the District’s YouTube channel. Additionally, every school site has held and will disseminate information through presentations to local neighborhood school communities for staff and families. Recordings of the Governing Board’s meetings are also available afterward for anyone who missed the original meetings.

11. ENSURING CONTINUITY OF SERVICES

As we enter the second school year under the cloud of the COVID-19 pandemic, the District recognizes the importance of not only continuing existing services but developing strategies and action plans to make sure students come out of the pandemic stronger and are prepared for the outside world. The District’s plan includes, but is not limited to, the following:

a. Independent Study: Governor Newsom signed Assembly Bill (AB) 130 into law on July 9, 2021, making changes to independent study for students. For the 2021–22 school year, AB 130 requires school districts and county offices of education offer independent study as an educational option. (Education Code section 51745). The District’s Governing Board has adopted Administrative Regulation No. 6258.1 – Independent Study to implement independent study for students during the 2021-2022 school year. Independent study will be provided through the District’s Enterprise Independent Study School.

b. Clovis Online Charter School: Students may also obtain remote learning from Clovis Online Charter School, a charter school authorized by the District’s Governing Board.

In addition, the District will provide increased access to mental health check-in and support, increased access and opportunities for academic intervention, continue to provide free meals to students, implement re-engagement strategies for students on independent study, and increased access to counselors for academic, social, and emotional support.

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ATTACHMENT 2

COVID-19 PREVENTION PROGRAM: EMPLOYEES

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COVID-19 PREVENTION PROGRAM: EMPLOYEES

AS MANDATED BY:

California Code of Regulations, Title 8, Sections 3205, 3205.1, 3205.2, 3205.3, 3205.4

Approved Effective: 1/27/2021
Amended Effective: 4/6/2021, 8/11/2021, 2/10/2022

COVID-19 PREVENTION PROGRAM: EMPLOYEES

TABLE OF CONTENTS

1.	Authority and Responsibility ............................................................................................... 1 2.	Identification and Evaluation of COVID-19 Hazards .......................................................... 2 3.	Correction of COVID-19 Hazards ....................................................................................... 3 4.	Control of COVID-19 Hazards ............................................................................................ 3 5.	Investigating and Responding to COVID-19 Cases ........................................................... 6 6.     System for Communicating................................................................................................ 7 7.     Training and Instruction………………………………………………………………………… 8 8.     Exclusion of COVID-19 Cases ........................................................................................... 9 9.     Reporting, Recordkeeping, and Access ........................................................................... 10 10. Return-to-Work Criteria .................................................................................................... 10

APPENDIX A: IDENTIFICATION OF COVID-19 HAZARDS................................................... 12 APPENDIX B: COVID-19 INSPECTIONS ............................................................................... 14 APPENDIX C: INVESTIGATING COVID-19 CASES .............................................................. 15 APPENDIX D: COVID-19 TRAINING ROSTER…………………………………………………..17 APPENDIX E: MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS.............. 17 APPENDIX F: MAJOR COVID-19 OUTBREAK ...................................................................... 19 APPENDIX G: DEFINITIONS ………………………………………………………………………21

COVID -19 PREVENTION PROGRAM: EMPLOYEES

Throughout the 2020-21 school year, employees of Clovis Unified School District (District) remained dedicated and worked to educate students despite all of the challenges and uncertainties of the COVID-19 pandemic. We expect that District employees will have the same dedication and continue their work in educating students during the 2021-2022 school year. To carry out these critical tasks, the Governing Board and District administration recognize the importance of maintaining a safe work environment.

This COVID-19 Prevention Program (CPP) is designed to control exposures to the SARS-CoV-2 virus (COVID-19) that may occur in the workplace. This CPP is hereby established and will be implemented and maintained pursuant to Title 8 of the California Code of Regulations (CCR) sections 3205 et seq. (Cal/OSHA Regulations). Terms used in this CPP shall have the same meaning as defined in 8 CCR § 3205, see Appendix G - Definitions. Except as specifically stated, all references in this CPP to regulations are to Title 8 of the California Code of Regulations.

The District’s Governing Board approved this CPP as part of the District’s COVID-19 Safety Plan through the adoption of Board Resolution No. 3802 on January 27, 2021. The Governing Board amended this CPP as part of the District’s amended COVID-19 Safety Plan through the adoption of Board Resolution No. 3811 on April 7, 2021. As authorized by Board Resolution No. 3811, the District’s Superintendent amended this CPP effective August 11, 2021 to reflect amendments to the Cal/OSHA Regulations that became effective on June 17, 2021.

Revised Cal/OSHA Regulations became effective January 14, 2022 through April 14, 2022. (See 8 CCR §§ 3205 – 3205.4; Executive Order N-84-20, dated December 14, 2020.) As authorized by Board Resolution No. 3811, the District’s Superintendent amends this CPP effective February 10, 2022 to reflect the amendments to the Cal/OSHA Regulations. This CPP is subject to change in order to comply with applicable laws and regulations, gubernatorial executive orders, and public health orders, directives, and/or guidance.

1. AUTHORITY AND RESPONSIBILITY

The Superintendent and designees stated below have the overall authority and responsibility for implementing the provisions of this CPP at the District. In addition, all principals, managers, and supervisors are responsible for implementing and maintaining this CPP at their assigned work areas and for ensuring employees receive answers to questions about this CPP.

The Superintendent has designated a CPP Officer for the specific implementation of the elements of this CPP. The CPP Officer for the District is:

Barry Jager
Associate Superintendent Human Resources barryjager@cusd.com 559-327-9308

All employees are responsible for using safe work practices, following all directives and policies, and assisting in maintaining a safe work environment.

The District’s COVID-19 policies and procedures shall include the COVID-19 Safety Plan (which includes this CPP) and other District documents setting forth requirements and procedures to implement the COVID-19 Safety Plan, applicable laws and regulations, and requirements under

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federal, state, and local public health officer orders and guidance. If there is a conflict between any provision in this CPP and any provision in other District documents, the provision in this CPP shall govern as to District employees. If there is any conflict between any provision of this CPP and any provision in the Cal/OSHA Regulations, the provision in the Cal/OSHA Regulations shall govern and apply as to District employees.

2. IDENTIFICATION AND EVALUATION OF COVID-19 Hazards (8 CCR § 3205(c)(2))

2.1 Identification and Evaluation Strategies. The District	shall implement the following identification and evaluation strategies:

a. Conduct workplace-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form.

b. Evaluate employees’ potential workplace exposures to all persons at or who may enter a District facility.

c. Review applicable orders and guidance from the State of California and the local health department related to COVID-19 hazards and prevention.

d. Evaluate existing COVID-19 prevention controls at the workplace and the need for different or additional controls.

e. Conduct periodic inspections using the Appendix B: COVID-19 Inspections form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with the District’s COVID-19 policies and procedures.

2.2 Employee participation: Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by contacting their supervisor or the principal at the school site. In addition, District Administration may also be contacted at the District Office.

2.3 Employee screening

a. Each workday, each employee must submit an electronic wellness check. This wellness check will be used as a guide to determine if the employee continues to work or will be sent home based on the scenarios below.

b. Employees must check their own temperature each day prior to coming to work. Any temperature of 100.4 degrees Fahrenheit or higher is defined as a fever.

c. Daily electronic assessment forms will be utilized.

2.4 Ventilation: The District evaluated how to maximize ventilation with outdoor air to the highest level of filtration efficiency compatible with the existing ventilation system; and whether the use of portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems, would reduce the risk of COVID-19 transmission.

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3. CORRECTION OF COVID-19 HAZARDS (8 CCR § 3205(c)(4))

Unsafe or unhealthy work conditions, work practices, policies, and/or procedures will be documented on the Appendix B: COVID-19 Inspection form and corrected in a timely manner based on the severity of the hazards, as follows:

a. The severity of the hazard will be assessed and correction time frames assigned, accordingly. Appropriate work orders, procedures, or other mitigation strategies will be implemented within the assigned time frames.

b. The CPP Officer designated by the Superintendent is responsible for timely correction.

c. Follow-up measures will be taken by the CPP Officer or designee to determine if the mitigation strategies have been effective.

4. CONTROL OF COVID-19 HAZARDS

4.1 Face Coverings (8 CCR § 3205(c)(6))

a. Each District site shall provide face coverings and ensure they are worn when indoors or in vehicles. Face covering must be worn in accordance with 8 CCR § 3205(c)(6) unless required otherwise by other laws, regulations, orders, directives, or requirements of federal, state, or local governments or public health officials. Face coverings must be clean and undamaged and be worn over the nose and mouth. Employees may provide their own face coverings. Face shields are not a replacement for face coverings, although they may be worn together for additional protection.

b. When employees are required to wear face coverings under the Cal/OSHA Regulations, the following exceptions apply:

i.	When an employee is alone in a room or vehicle.

ii. While eating or drinking at the workplace, provided employees are at least 6 feet apart and, if indoor, outside air supply to the area has been maximized to the extent feasible.

iii. Employees wearing respirators required by the District and used in compliance with 8 CCR § 5144.

iv. Employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person may complete an Employee Mask Exemption Form.

Employees exempted from wearing face coverings due to a medical condition, mental health condition, or disability shall wear an effective non-restrictive alternative, such as a face shield with a drape on the bottom, if their condition or disability permits it. Alternatives will be considered on a case-by-case basis. If an employee’s medical condition, mental health condition, or disability does not permit a non-restrictive alternative, the employee shall be at least six feet apart from all other persons and either fully vaccinated or tested at least weekly for COVID-19

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during paid times and at no cost to the employees.

v. Specific tasks that cannot feasibly be performed with a face covering. This exception is limited to the time period in which such tasks are actually being performed. Any employee not wearing a face covering pursuant to this exception shall be at least six feet apart from all other persons unless the unmasked employee is either fully vaccinated or tested at least weekly for COVID-19 during paid time and at no cost to the employee.

c. Any employee, even if fully vaccinated, may wear face coverings if he/she elects to do so, unless wearing face coverings would create a safety hazard, such as interfering with the safe operation of equipment.

d. Upon request, the District will provide face coverings for employees regardless of vaccination status.

e. The District has developed measures to communicate to non-employees regarding the face coverings requirement for all District sites, including signage at the entrance of each site.

4.2 Engineering Controls (8 CCR § 3205(c)(7)(A))

To the extent feasible, the District will maximize the quantity of outside air for buildings with mechanical or natural ventilation systems by:

a. For indoor locations, the District will evaluate howto maximize the quantity of outdoor air and whether it is possible to increase filtration efficiency to the highest level compatible with the existing ventilation system.

b. If the amount of outside air needs to be minimized due to other hazards, such as heat, cold, or wildfire smoke, outside air vents and windows will be closed.

c. For buildings with mechanical or natural ventilation, or both, the District will maximize the quantity of outside air provided to the extent feasible, except when the United States Environmental Protection Agency (EPA) Air Quality Index is greater than 100 for any pollutant or, if opening windows or maximizing outdoor air by other means would cause a hazard to employees, for instance from excessive heat or cold.

d. The HVAC system will be properly maintained and adjusted by the District maintenance staff and HVAC technician(s).

e. The highest MERV filters will be utilized to insure adequate air filtration.

f. Employees are encouraged to open windows or doors when outside conditions are favorable.

4.3 Cleaning and Disinfecting (8 CCR § 3205(c)(7)(B))

a. The following cleaning measures for frequently touched surfaces and objects, such as doorknobs, elevator buttons, equipment, tools, handrails, handles, controls, phones,

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headsets, bathroom surfaces, and steering wheels will be implemented:

i.	The site administrator or the Director of Plant Operations will ensure that adequate supplies and adequate time for disinfection/cleaning to be done properly will be provided.

ii. The site administrator or supervisor will direct the custodians in the frequency and scope of cleaning and disinfection and inform employees and authorized employee representatives of cleaning protocols.

b. When a COVID-19 case is identified at a school site or workplace, the following procedures will be implemented during the high-risk exposure period:

i.	PPE will be worn by employees performing disinfection tasks. •	Disposable gloves - Ex: Latex or Nitrile.
•	Mask- Ex: Disposable face mask.
•	Eye covering, for example safety glasses, safety goggles, or face shield

ii. Procedures
•	 Clean the areas, materials, and equipment used by a COVID-19 case during the high-risk exposure period and disinfection if the area, material, or equipment is indoors and will be used by another employee within 24 hours of the COVID-19 case.
•	 Body fluids must be thoroughly cleaned from surfaces/objects. Use soap and water to clean first.
•	 Apply the District-approved disinfection product. The employees should review the Safety Data Sheets (SDS) for the chemical to be used and follow all label directions.
•	 The surface must stay wet for 10 minutes or for the appropriate dwell time listed on the product. If the surface dries before the 10 minutes (or label listed dwell time), reapply.
•	 Dispose into the trash any paper towels, gloves, and other materials that came in contact with the surfaces during the cleaning and disinfection process.

4.4 Hand sanitizing (8 CCR § 3205(c)(7)(C))

a. To protect employees from COVID-19 hazards,the Districtwill evaluate its handwashing facilities, determine the need for additional facilities, encourage and allow time for employee handwashing, and provide employees with an effective hand sanitizer. The District encourages employees to wash their hands for at least 20 seconds each time. Provision or use of hand sanitizers with methyl alcohol is prohibited.

b. Employees are encouraged to wash hands frequently with soap and water for a minimum of 20 seconds. If soap and water are not available, use hand sanitizer (70% alcohol content or greater). At a minimum, employees MUST wash hands at the beginning and end of each shift, after using the toilet, and before and after each break.

c. Employees are encouraged to use respiratory etiquette, including covering mouth and/or nose when coughing and/or sneezing. Cover the mouth and nose with a tissue. If a tissue is not immediately available, cough or sneeze into sleeve and not into hands.

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d. Employees are encouraged to avoid touching their eyes, nose, and mouth especially with unwashed hands.

4.5 Personal Protective Equipment (PPE) (8 CCR § 3205(c)(7)(D))

a. The District shall evaluate the need for PPE (such as gloves, goggles, and face coverings) to prevent exposure to COVID-19 hazards as required by 8 CCR§ 3380 and shall provide such PPE as needed.

b. Upon request, the District will provide respirators for voluntary use in compliance with 8 CCR § 5144(C)(2) to all employees who are not fully vaccinated and who are working indoors or in vehicles with more than one person. Employees are encouraged to use the District-provided respirators.

c. The District shall provide and ensure use of respirators in compliance with 8 CCR § 5144 when deemed necessary by Cal/OSHA through the issuance of Order to Take Special Action in accordance with 8 CCR § 332.3.

d. The District shall provide and ensure use of eye protection and respiratory protection in accordance with 8 CCR § 5144 when employees are exposed to procedures that may aerosolize potentially infectious material such as saliva or respiratory tract fluids.

4.6	Testing of Symptomatic Employees (8 CCR § 3205(c)(7)(E))

COVID-19 testing is available at no cost to employees with COVID-19 symptoms who are not fully vaccinated during employees’ paid time.

5. INVESTIGATING AND RESPONDING TO COVID-19 CASES (8 CCR § 3205(c)(3))

a. The District shall investigate and respond to COVID-19 cases by using the Appendix C: Investigating COVID-19 Cases.

b. The District shall take all of the following steps in response to a COVID-19 case in the workplace:

1. Determine the day and time the COVID-19 case was last present and, to the extent possible, the date of the positive COVID-19 test(s) and/or diagnosis, and the date the COVID-19 case first had one or more COVID-19 symptoms, if any were experienced.

2. Determine who may have had a close contact. This requires an evaluation of the activities of the COVID-19 case and all locations at the workplace which may have been visited by the COVID-19 case during the high-risk exposure period.

3. Within one business day of the time the District knew or should have known of a COVID-19 case, the District shall give written notice, in a form readily understandable by employees, that people at the worksite may have been exposed to COVID-19. The notice shall be written in a way that does not reveal any personal identifying information of the COVID-19 case, and in the manner the employer normally uses to communicate employment-related information. Written notice may include, but is not

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limited to, personal service, email, or text message if it can reasonably be anticipated to be received by the employee within one business day of sending. The notice shall include the cleaning and disinfection plan required by Labor Code section 6409.6(a)(4). The notice must be sent to the following:

a. All employees who were on the premises at the same worksite as the COVID-19 case during the high-risk exposure period. If the District should reasonably know that an employee has not received the notice or has limited literacy in the language used in the notice, the District shall provide verbal notice, as soon as practicable, in a language understandable by the employee.

b. Independent contractors and other employers who were on the premises at the same worksite as the COVID-19 case during the high-risk exposure period.

4. Within one business day of the time the District knew or should have known of the COVID-19 case, the District shall:

a. Provide the notice required by Labor Code section 6409.6(a)(2) and (c) to the authorized representative, if any, of the COVID-19 case and of any employee who had a close contact; and

b. Provide the notice required by Labor Code Section 6409.6(a)(4) to the authorized representative, if any, of any employee who was on the premises at the same worksite as the COVID-19 case during the high-risk exposure period.

5. Make COVID-19 testing available at no cost during paid time to all employees who had a close contact in the workplace and provide them with the information on the benefits described in 8 CCR § 3205(c)(5)(B) and (c)(9)(D),
EXCEPTION TO (c)(3)(B)(5).: COVID-19 cases who returned to work pursuant to 8 CCR § 3205(c)(10)(A) or (B) and have remained free of COVID-19 symptoms, for 90 days after the initial onset of COVID-19 symptoms or, for COVID-19 cases who never developed symptoms, for 90 days after the first positive test.

6. Investigate whether workplace conditions could have contributed to the risk of COVID-19 exposure and what could be done to reduce exposure to COVID-19 hazards.

c. Personal identifying information regarding COVID-19 cases or persons with COVID-19 symptoms, and any employee medical records required by 5 CCR § 3205 or 3205.1 through 3205.4 shall be kept confidential unless disclosure is required or permitted by law.

d. Unredacted information on COVID-19 cases shall be provided to the local health department, the California Department of Public Health, Cal/OSHA, the National Institute for Occupational Safety and Health (NIOSH) immediately upon request and when required by law.

6. SYSTEM FOR COMMUNICATING (8 CCR § 3205(c)(1))

The District’s goal is to ensure effective two-way communication with employees and that it includes the following information:

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a. Employees are to report to the District, without fear of reprisal, COVID-19 symptoms, possible close contacts, and possible COVID-19 hazards at the workplace to their supervisor.

b. How employees with medical or other conditions that put them at increased risk of severe COVID-19 illness can request accommodation.

c. Provide information about access to COVID-19 testing as described in 8 CCR § 3205(C)(5)(I) when testing is required under 5 CCR § 3205, 3205.1, or 3205.2. Employees may access COVID-19 voluntary testing available through health plans or local testing centers.

d. Information about COVID-19 hazards and the District’s COVID-19 policies and procedures to employees and other employers, persons, and entities within or in contact with the employer’s workplace.

7. TRAINING AND INSTRUCTION (8 CCR § 3205(c)(5))

The District shall provide effective training and instruction to employees that include the following:

a. The District’s COVID-19 policies and procedures to protect employees from COVID-19 hazards and how to participate in the identification and evaluation of COVID-19 hazards under 8 CCR § 3205(C)(2)(A).

b. Information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. This includes any benefits available under legally mandated sick and vaccination leave, if applicable, workers' compensation law, local governmental requirements, the employer's own leave policies, leave guaranteed by contract, and 8 CCR § 3205.

c. The fact that:

 COVID-19 is an infectious disease that can be spread through the air when an infectious person talks or vocalizes, sneezes, coughs, or exhales.

 COVID-19 may be transmitted when a person touches a contaminated object and then touches his/her eyes, nose, or mouth, although that is less common.

 An infectious person may have no symptoms.

d. The fact that particles containing the virus can travel more than 6 feet, especially indoors, so physical distancing, face coverings, increased ventilation indoors, and respiratory protection decrease the spread of COVID-19 but are most effective when used in combination.

e. The District’s policies for providing respirators and the right of employees who are not fully vaccinated to request a respirator for voluntary use as stated in 8 CCR § 3205, without fear of retaliation and at no cost to employees. Whenever respirators are provided for voluntary use under this 8 CCR § 3205 or sections 3205.1 through 3205.4:

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1. How to properly wear the respirator provided; and

2. How to perform a seal check according to the manufacturer's instructions each time a respirator is worn and the fact that facial hair interferes with a seal.

f. The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.

g.	 Proper use of face coverings and the fact that face coverings are not respiratory protective equipment. COVID-19 is an airborne disease, N95s and more protective respirators protect the users from airborne disease while face coverings primarily protect people around the user.

h.	COVID-19 symptoms, the importance of obtaining a COVID-19 test, and not coming to work if an employee has COVID-19 symptoms.

i.	The conditions under which face coverings must be worn at the workplace and that face coverings are recommended outdoors for people who are not fully vaccinated if six feet of distance between people cannot be maintained. Employees can request face coverings from the District at no cost to the employee and can wear them at work, regardless of vaccination status and without fear of retaliation.

j.	Training will be documented by a completed Training Verification Form provided during the training. Alternatively, a training log may be utilized. See Appendix D: COVID-19 Training Roster.

8. EXCLUSION OF COVID-19 CASES (8 CCR § 3205(c)(9))

When a COVID-19 case is identified in the workplace, the District will limit transmission by:

a. Ensuring that COVID-19 cases are excluded from the workplace until the return-to-work requirements in Section 10 below are met.

b. Excludingfrom the workplace employees who had aclose contact until thereturntowork requirements ofSection 10 below are met, unless oneof the followingexceptionsapplies:

1. Employees who were fully vaccinated before the close contact and who do not develop COVID-19 symptoms do not need to be excluded if they wear a face covering and maintain six feet of distance from others at the workplace for 14 days following the last date of close contact.

2. COVID-19 cases who returned to work pursuant to 8 CCR § 3205(c)(10)(A) and have remained free of COVID-19 symptoms do not need to be excluded from the workplace for 90 days after the initial onset of COVID-19 symptoms. This exception only applies if these employees wear a face covering and maintain six feet of distance from others while at the workplace for 14 days following the last date of close contact.

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3. COVID-19 cases who returned to work pursuant to 8 CCR § 3205(c)(10)(B) who never developed COVID-19 symptoms do not need to be excluded from the workplace for 90 days after the first positive test. This exception only applies if these employees wear a face covering and maintain six feet of distance from others while at the workplace for 14 days following the last date of close contact.

The District will provide to employees who are not excluded from the workplace pursuant to any of the above exceptions information about the applicable precautions recommended by CDPH for persons with close contact.

c. For an employee excluded from work under 8 CCR § 3205(c)(9), the District shall continue and maintain the employee’s earnings, wages, seniority, and all other employee rights and benefits. The foregoing provision does not apply where the employee received disability payments or was covered by workers’ compensation and received temporary disability. It also does not apply where the District demonstrates that the close contact is not work related. Wages due under 8 CCR § 3205(c)(9)(C) are subject to existing wage payment obligations and must be paid at the employee's regular rate of pay no later than the regular pay day for the pay period(s) in which the employee is excluded. Unpaid wages owed under 8 CCR § 3205(c)(9)(C) are subject to enforcement through procedures available in existing law. If the District determines that one of the exceptions below applies, it shall inform the employee of the denial and the applicable exception.

d. Providing employees, at the time of exclusion, with information on available benefits. Employees who have not been excluded or isolated by the local health department need not be excluded by the District if they are temporarily reassigned to work where they do not have contact with other persons until the return to work requirements under Section 10 below are met.

9. REPORTING, RECORDKEEPING, AND ACCESS (8 CCR § 3205(c)(8))

The District, through the District’s CPP Officer, shall:

a. Report information about COVID-19 cases and outbreaks to the local health department whenever required by law and provide any related information requested by the local health department and report all information to the local health department required by Labor Code section 6409.6.

b. Maintain records of the steps taken to implement this CPP in accordance with 8 CCR § 3203(b).

c. Make this CPP available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.

d. Use the Appendix C: Investigating COVID-19 Cases form to keep a record of and track all COVID-19 cases.

10. RETURN-TO-WORK CRITERIA (8 CCR § 3205(c)(10)) Unless superseded by applicable laws, state or local public health orders or guidance, or gubernatorial executive orders in which case the provisions of such laws or orders shall govern, the following return-to-work criteria

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shall apply:

a. COVID-19 cases with COVID-19 symptoms shall not return to work until:

1. At least 24 hours have passed since a fever of 100.4 degrees Fahrenheit or higher has resolved without the use of fever-reducing medications; and

2. COVID-19 symptoms have improved; and

3. At least 10 days have passed since COVID-19 symptoms first appeared.

b. COVID-19 cases who tested positive but never developed COVID-19 symptoms shall not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.

c. Once a COVID-19 case has met the requirements of 8 CCR § 3205(c)(10)(A) or (B), as applicable, a negative COVID-19 test shall not be required for an employee to return to work.

d. Employees who had a close contact may return to work as follows:

1. Employees who had a close contact but never developed any COVID-19 symptoms may return to work after 14 days have passed since the last known close contact unless either of the exceptions in 8 CCR 3205(c)(10(D)1.a. or b. applies:

a. 10 days have passed since the last known close contact and the person wears a face covering and maintains six feet of distance from others while at the workplace for 14 days following the last date of close contact.

b. Seven days have passed since the last known close contact; the person tested negative for COVID-19 using a COVID-19 test with the specimen taken at least five days after the last known close contact; and the person wears a face covering and maintains six feet of distance from others while at the workplace for 14 days following the last date of close contact.

2. Employees who had a close contact and developed any COVID-19 symptom cannot return to work until the requirements of 8 CCR § 3205(c)(10)(A) have been met.

3. If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, an employee shall not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, the period shall be in accordance with the return to work periods in 8 CCR § 3205(C)(10)(A), (C)(10)(B), or (C)(10)(D), as applicable.

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APPENDIX A: IDENTIFICATION OF COVID-19 HAZARDS (8 CCR § 3205(c)(2))

Section 3205(c)(2) requires the District to conduct a workplace-specific identification of all interactions, areas, activities, processes, equipment, and materials that could potentially expose employees to COVID-19 hazards. The District shall use this appendix to conduct such an identification.

All persons, regardless of symptoms or negative COVID-19 test results, will be considered potentially infectious. Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example: meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, and waiting areas.

Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, and independent contractors. The District will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.

Person conducting the evaluation:__________________________________________________________       Date: ________________________ Name(s) of employee and authorized employee representative that participated:______________________________________________________

_____________________________________________________________________________________________________________________

Interaction, area, activity, process, equipment and material that potentially exposes employees to COVID-19 hazards
	
Places and times when people may congregate or come in contact with one another
	
Employees’ potential workplace exposure for COVID-19 to all persons at the workplace or who may enter the workplace, including coworkers, members of the public, employees of other employers, and independent contractors
	
Existing and/or additional COVID-19 prevention controls

				

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Interaction, area, activity, process, equipment and material that potentially exposes employees to COVID-19 hazards
	
Places and times when people may congregate or come in contact with one another
	
Employees’ potential workplace exposure for COVID-19 to all persons at the workplace or who may enter the workplace, including coworkers, members of the public, employees of other employers, and independent contractors
	
Existing and/or additional COVID-19 prevention controls

				

				

NOTE: If additional spaces are needed, add additional pages.

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APPENDIX B: COVID-19 INSPECTIONS

Section 3205(c)(2)(H) requires the District to conduct periodic inspections as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with the District’s COVID-19 policies and procedures. The District shall use this appendix to conduct such periodic inspections.

Work location inspected: ________________________________________________________________________________________________

Exposure Controls
	Status
	Person Assigned to Correct
	Date Corrected
	
1. Engineering
				
Barriers/partitions
				
Ventilation (amount of fresh air and filtration maximized)
				
Additional room air filtration
				
2. Administrative
				
Surface cleaning and disinfection (frequently enough and adequate supplies)
				
Hand washing facilities (adequate numbers and supplies)
				
Disinfecting and hand sanitizing solutions being used according to manufacturer instructions
				
3. PPE (not shared, available and being worn)
				
Face coverings (cleaned sufficiently often)
				
Gloves
				
Face shields/goggles
				
Respiratory protection

Date: ________________________	Name of person conducting the inspection: __________________________________________________

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APPENDIX C: INVESTIGATING COVID-19 CASES

Date Investigation Initiated: _____________________________________

Name of person conducting the investigation: ___________________________________________________ Name(s) of staff Involved in the Investigation:___________________________________________________

1. Employee (or non-employee) name:________________________________________________________ Address:_____________________________________________________ Phone:___________________
2. Occupation/Position (if non-employee, why he/she was in the workplace):___________________________ _____________________________________________________________________________________
3. Location where employee worked (or non-employee was present):________________________________ _____________________________________________________________________________________ 4. Date and time the COVID-19 case was last present in the workplace:______________________________
5. Date the COVID-19 case first had one or more COVID-19 symptoms:______________________________ 6. Was COVID-19 test offered?	___ Yes	___No
7. Date of the positive or negative test and/or diagnosis:__________________________________________ 8. Information received regarding COVID-19 test results and onset of symptoms (attach documentation):
______________________________________________________________________________________

9. Results of the evaluation of the COVID-19 case and all locations at the workplace that may have been visited by the COVID-19 case during the high-risk exposure period, and who may have been exposed:

_____________________________________________________________________________________ _____________________________________________________________________________________
10. Notice given (within one business day, in a way that does not reveal any personal identifying information of the COVID-19 case) of the potential COVID-19 exposure to:

___ All employees who may have had COVID-19 exposure and their	Date:_____________________ authorized representatives

Names of employees who were notified:___________________________________________________ ___________________________________________________________________________________
11. Independent contractors and other employers present at the workplace during the high-risk exposure period:_______________________________________________________________________________

Names of individuals who were notified:____________________	Date:_____________________ ___________________________________________________
12. What were the workplace conditions that could have contributed to the risk of COVID-19 exposure? _____ ____________________________________________________________________________________

13. What could be done to reduce exposure to COVID-19?________________________________________ ____________________________________________________________________________________

14. Was the local health department notified: __ Yes	__No If notified, date:_________________________

CONFIDENTIALITY OF INFORMATION/MEDICAL RECORDS: All personal identifying information of COVID-19 cases or persons with COVID-19 symptoms, and any employee medical records required by 8 CCR § 3205 or 3205.1 through 3205.4, will be kept confidential unless disclosure is required or permitted by law. Unredacted information on COVID-19 cases will be provided immediately upon request to the local health department, CDPH, Cal/OSHA, the National Institute for Occupational Safety and Health (NIOSH) and when required by law. (8 CCR § 3205((c)(3)(C))

For definitions of terms, see Appendix G. Attach additional pages if extra spaces needed.

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APPENDIX D: COVID-19 TRAINING ROSTER

Date of Training: ________________________________

Name of person conducting the training:_______________________________________________________ Description of Training:____________________________________________________________________

Employee Name (print)
	Signature

		

		

		

		

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APPENDIX E: MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS (8 CCR § 3205.1)

1. Application

If a District school site or workplace has three or more employee COVID-19 cases within an exposed group, as defined by 8 CCR § 3205(b), visited the workplace during their high-risk exposure period at any time during a 14-day period, this appendix shall apply until there are no new COVID-19 cases detected in the exposed group for a 14-day period.

2. COVID-19 Testing

a. The Districtshallmake COVID-19 testing available atno costto all employees within theexposed group, during employees paid time, except:

i.	Employees who were not present at the workplace during the relevant 14-day period(s).

ii. For COVID-19 cases who did not develop COVID-19 symptoms after returning to work pursuant to 8 CCR § 3205(c)(10)(A) or (B), no testing is required for 90 days after the initial onset of COVID-19 symptoms or, for COVID-19 cases who never developed symptoms, 90 days after the first positive test.

b. COVID-19 testing consists of the following:

i.	Testing shall be made available to all employees in the exposed group and then again one week later. Negative COVID-19 test results of employees with COVID-19 exposure shall not impact the duration of any quarantine, isolation, or exclusion period required by,or orders issued by,the local health department.

ii. After the first two COVID-19 tests required above, the District shall make COVID-19 testing available once a week at no cost, during paid time, to all employees in the exposed group who remain at the workplace, or more frequently if recommended by the local health department, until there are no new COVID-19 cases detected in the exposed group for a 14-day period.

iii. The District shall make additional testing available at no cost to employees during their paid time when deemed necessary by Cal/OSHA through the Issuance of Order to Take Special Action, in accordance with 8 CCR § 332.3.

c. The District shall continue to comply with all applicable provisions of 8 CCR § 3205 and shall do the following:

i. Employees in the exposed group shall wear face coverings when indoors, or when outdoors and less than six feet from another person, unless one of the exceptions in 8 CCR § 3205(c)(6)(D) applies.

ii. The District shall give notice to employees in the exposed group of their right to request a respirator for voluntary use under 8 CCR § 3205(c)(7)(D)2 if they are not fully vaccinated.

iii. The District shall evaluate whether to implement physical distancing of at least six feet between persons or, where six feet of physical distancing is not feasible, the use of cleanable solid partitions of sufficient size to reduce COVID-19 transmission.

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3. COVID-19 Investigation, Review, and Hazard Correction

The District shall immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.

The investigation and review shall be documented and include:

a. Investigation of new or unabated COVID-19 hazards including:
○ The District’s leave policies and practices and whether employees are discouraged from remaining home when sick.
○ The District’s COVID-19 testing policies. ○ Insufficient outdoor air.
○ Insufficient air filtration.
○ Lack of physical distancing.

b. Updating the review:
○ Every 30 days if the conditions in a. above continues to apply.
○ In response to new information or to new or previously unrecognized COVID-19 hazards. ○ When otherwise necessary.

c. Implementing changes to reduce the transmission of COVID-19 based on the investigation and review set forth above. The following shall be considered by the District:
○ Moving indoor tasks outdoors or having them performed remotely. ○ Increasing outdoor air supply when work is done indoors.
○ Improving air filtration.
○ Increasing physical distancing as much as feasible.
○ Requiring respiratory protection in compliance with 8 CCR § 5144. ○ Other applicable controls.

4. Ventilation

In buildings or structures with mechanical ventilation, the District shall filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, the District shall use filters with the highest compatible filtering efficiency. The District shall also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units or other air cleaning systems would reduce the risk of transmission and, if so, shall implement their use to the degree feasible.

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APPENDIX F: MAJOR COVID-19 OUTBREAK (8 CCR § 3205.2)

1. Application: If a District school site or workplace has 20 or more employee COVID-19 cases in an exposed group or visited the workplace during their high-risk exposure period within a 30-day period, this appendix will apply until there are fewer than three COVID-19 cases detected in the exposed group for a 14-day period.

2. COVID-19 Testing, Mitigation Measures, Investigation, Review, and Hazard Correction. The District shall continue to comply with the provisions in Appendix E, except that the COVID-19 testing shall be made available to all employees in the exposed group, regardless of vaccination status, twice a week or more frequently if recommended by the local health department.

3. COVID-19 Hazard Correction: In addition to the requirements of this CPP (see Section 3 - Correction of COVID-19 Hazards) and Appendix E, the District shall take the following actions:

a. The District shall provide a respirator for voluntary use in compliance with 8 CCR § 5144(c)(2) to employees in exposed group and shall determine the need for a respiratory protection program or changes to an existing respiratory protection program under 8 CCR § 5144 to address COVID-19 hazards.

b. Any employees in the exposed group who are not wearing respirators required by the District and used in compliance with 8 CCR § 5144 shall be separated from other persons by at least six feet, except where the District can demonstrate that six feet of separation is not feasible, and except for momentary exposure while persons are in movement. Methods of physical distancing include: telework or other remote work arrangements; reducing the number of persons in an area at one time, including visitors; visual cues such as signs and floor markings to indicate where employees and others should be located or their direction and path of travel; staggered arrival, departure, work, and break times; and adjusted work processes or procedures, such as reducing production speed, to allow greater distance between employees. When it is not feasible to maintain a physical distance of at least six feet, individuals shall be as far apart as feasible.

c. At workstations where an employee in the exposed group is assigned to work for an extended period of time, such as cash registers, desks, and production line stations, and where the physical distancing requirement stated above is not maintained at all times, the District shall install cleanable solid partitions that effectively reduce transmission between the employee and other persons.

d. The District shall evaluate whether to halt some or all operations at the workplace until COVID-19 hazards have been corrected

e. The District shall implement any other control measures deemed necessary by Cal/OSHA through the Issuance of Order to Take Special Action, in accordance with 8 CCR § 332.3.

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APPENDIX G: DEFINITIONS (8 CCR § 3205(b))

The following definitions, as set forth in 8 CCR § 3205, shall apply to this CPP:

1. “Close contact" means being within six feet of a COVID-19 case for a cumulative total of 15 minutes or greater in any 24-hour period within or overlapping with the high-risk exposure period" defined by this section. This definition applies regardless of the use of face coverings.

EXCEPTION: Employees have not had a close contact if they wore a respirator required by the employer and used in compliance with 8 CCR § 5144 whenever they were within six feet of the COVID-19 case during the high-risk exposure period.

2. "COVID-19" means the disease caused by SARS-CoV-2 (severe acute respiratory syndrome coronavirus 2).

3. "COVID-19 case" means a person who: (1) has a positive "COVID-19 test"; or (2) has a positive COVID-19 diagnosis from a licensed health care provider; or (3) is subject to a COVID-19-related order to isolate issued by a local or state health official; or (4) has died due to COVID-19 in the determination of a local health department or per inclusion in the COVID-19 statistics of a county.

4. "COVID-19 hazard" means potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, sneezing, or from procedures performed on persons which may aerosolize saliva or respiratory tract fluids. This also includes objects or surfaces that may be contaminated with SARS-CoV-2.

5. "COVID-19 symptoms" means a fever of 100.4 degrees Fahrenheit or higher, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea, unless a licensed health care professional determines the person's symptoms were caused by a known condition other than COVID-19.

6. "COVID-19 test" means a test for SARS-CoV-2 that is:

a. Cleared, approved, or authorized, including in an Emergency Use Authorization (EUA), by the United States Food and Drug Administration (FDA) to detect current infection with the SARS-CoV-2 virus (e.g., a viral test); and

b. Administered in accordance with the authorized instructions; and

d. Not both self-administered and self-read unless observed by the employer or an authorized telehealth proctor. Examples of tests that satisfy this requirement include tests with specimens that are processed by a laboratory (including home or on-site collected specimens which are processed either individually or as pooled specimens), proctored over-the-counter tests, point of care tests, and tests where specimen collection and processing is either done or observed by an employer.

7. “Exposed group" means all employees at a work location, working area, or a common area at work where an employee COVID-19 case was present at any time during the high-risk exposure period. A common area at work includes bathrooms, walkways, hallways, aisles, break or eating areas, and waiting areas. The following exceptions apply:

a. For the purpose of determining the exposed group, a place where persons momentarily pass through while everyone is wearing face coverings, without congregating, is not a

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work location, working area, or a common area at work.

b. If the COVID-19 case was part of a distinct group of employees who are not present at the workplace at the same time as other employees, for instance a work crew or shift that does not overlap with another work crew or shift, only employees within that distinct group are part of the exposed group.

c. If the COVID-19 case visited a work location, working area, or a common area at work for less than 15 minutes during the high-risk exposure period, and the COVID-19 case was wearing a face covering during the entire visit, other people at the work location, working area, or common area are not part of the exposed group.

NOTE: An exposed group may include the employees of more than one employer. See Labor Code sections 6303 and 6304.1.

8. "Face covering" means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers (i.e., fabrics that do not let light pass through when held up to a light source) that completely covers the nose and mouth and is secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they shall have two layers of fabric or be folded to make two layers. A face covering is a solid piece of material without slits, visible holes, or punctures, and must fit snugly over the nose, mouth, and chin with no large gaps on the outside of the face. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric.

This definition includes clear face coverings or cloth face coverings with a clear plastic panel that, despite the non-cloth material allowing light to pass through, otherwise meet this definition and which may be used to facilitate communication with people who are deaf or hard-of-hearing or others who need to see a speaker’s mouth or facial expressions to understand speech or sign language respectively.

9. “Fully Vaccinated” means the employer has documented:

a. A person’s status two weeks after completing primary vaccination with a COVID-19 vaccine with, if applicable, at least the minimum recommended interval between doses in accordance with the approval, authorization, or listing that is:

1. Approved or authorized for emergency use by the FDA;

2. Listed for emergency use by the World Health Organization (WHO); or

3. Administered as part of a clinical trial at a U.S. site, if the recipient is documented to have primary vaccination with the active (not placebo) COVID-19 vaccine candidate, for which vaccine efficacy has been independently confirmed (e.g., by a data and safety monitoring board) or if the clinical trial participant at U.S. sites had received a COVID-19 vaccine that is neither approved nor authorized for use by FDA but is listed for emergency use by WHO; or

b. A person’s status two weeks after receiving the second dose of any combination or two doses of a COVID-19 vaccine that is approved or authorized by the FDA, or listed as a two-dose series by the WHO (i.e., a heterologous primary series of such vaccines, receiving doses of different COVID-19 vaccines as part of one primary series). The second dose of the series must not be received earlier than 17 days (21 days with a 4-day grace period) after the first dose.

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10.	"High-risk exposure period" means the following time period:

a. For COVID-19 cases who develop COVID-19 symptoms, from two days before they first develop symptoms until all of the following are true: it has been 10 days since symptoms first appeared; 24 hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved.

b. For COVID-19 cases who never develop COVID-19 symptoms, from two days before until ten days after the specimen for their first positive test for COVID-19 was collected.

11. “Respirator” means a respiratory protection device approved by the National Institute for Occupational Safety and Health (NIOSH) to protect the wearer from particulate matter, such as an N95 filtering facepiece respirator.

12. “Worksite,” for the limited purposes of COVID-19 prevention regulations only, means the building, store, facility, agricultural field, or other location where a COVID-19 case was present during the high-risk exposure period. It does not apply to buildings, floors, or other locations of the employer that a COVID-19 case did not enter, locations where the worker worked by themselves without exposure to other employees, or to a worker’s personal residence or alternative work location chosen by the worker when working remotely.

NOTE: The term worksite is used for the purpose of notice requirements in 8 CCR § 3205(c)(3)(B)3. and 4. only.

Doc# 52114-9, 02/2022

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