CLOVIS UNIFIED SCHOOL DISTRICT	POSITION DESCRIPTION

Position:

Department/Site:

Reports to/Evaluated by:

Payroll Technician

Payroll

Payroll Manager

FLSA:

Salary Grade:

Salary Schedule:

Non-Exempt

116

Classified

SUMMARY

Performs technical and intermediate payroll activities involving the preparation, processing and maintenance of the District’s payroll and retirement reporting. Prepares and maintains appropriate accounts involving posting and balancing.

DISTINGUISHING CAREER FEATURES

This is an intermediate level position within the payroll department.	This classification deals with preparation, processing and maintenance of payroll records. Work consists of posting and balancing a number of fairly diverse transactions to appropriate payroll accounts. Work is performed independently, with minimal supervision, guided by California Education Code, Board Policy, state pension retirement laws and standard operating procedures. There is regular contact with other departments concerning problems and payroll records. Work is checked for accuracy, neatness and completeness on an intermittent basis. Work is usually performed in an open office environment with minimal exposure to health and safety considerations. Advancement to Payroll Specialist from Payroll Technician requires additional experience and training in the computation of a variety of technical payroll duties, advanced skillset, knowledge of payroll related computer programs, payroll postings, report preparation, and leading other staff members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•	Produce and maintain a portion of contracted employee pay groups in order to track, and balance, salary and employment changes. Prepare and post various entries into the payroll system, as necessary, to insure employee payroll is accurate.

•	Audit and verify the processing of employment requisitions and Human Resources data entry. Review requisitions for proper classifications within the HR/Payroll system and coordinate any changes with HR personnel.

•	Assist in auditing state pension reports for accurate pay rate, earnings, and service credit details.

•	Review and research state pension queries and exception reports. Monitor nonmember employee payroll transactions for mandatory membership qualifications.

•	Respond to various employee inquiries regarding their retirement system. Provide accurate information to queries regarding an employee’s accumulated service credit, pension calculation formula, service credit buybacks/purchases, etc. If required, review and complete employer portions of employee retirement applications and forms.

•	Review new hired employees for proper retirement system placement. Maintain changes to employee membership data, as required, within the retirement system database.

Payroll Technician	1 Board Approved 7/1/13

•	 Perform a variety of intermediate technical payroll duties involved in the processing of the District’s payroll and timesheets. Post and verify various computer entries into the payroll system. Use computer system to run payroll reports.

•	Initiates necessary payroll deductions for statutory benefits and retirement.

•	Review, prepare and input timesheets. Reconcile totals, balance and verify data. Computes overtime compensation assuring proper authorization.

•	Research, prepare and post expense transfer adjustments in response to various employee budget changes or departmental requests.

•	Provide backup to Payroll Assistants in providing general customer service to walk-in employees or customers. Respond to employee inquiries regarding various payroll issues.

•	Prepare and monitor leave of absence records. Prepare and post salary adjustments related to exhaustion of paid leave (e.g. sick, vacation, worker comp). Track various leave periods such as FMLA and maternity leave. Determine date for placement of employee on 39-month reemployment list. Provide information to HR and Benefits Dept.

•	Provides technical information and instruction to personnel regarding procedures and methods involved in processing payroll; interprets and explains rule and regulations regarding payroll in relation to Education Code.

QUALIFICATIONS

Knowledge and Skills: Requires working knowledge of California Ed Code, practices and terminology of payroll accounting practices, office procedures and methods, business calculations and recordkeeping. Requires a working knowledge of spreadsheet programs and in-depth procedural knowledge of the fiscal system. Requires sufficient human relation skills to exercise patience and discretion in communication with others inside and outside the organization and to communicate payroll concepts to others.	Requires continuing education and knowledge of retirement laws and compliance regulations.

Abilities:	Requires demonstrated ability and dexterity to enter data onto standardized formats using computerized data base programs by using keyboards, basic keyboarding or 10-key skills and calculators. Must be able to perform arithmetic operations quickly and accurately. Must be able to analyze and interpret compensation policies and procedures

Physical Abilities: Requires sufficient hand coordination to use a keyboard for routine typing and data entry, plus arm/hand movements to retrieve work materials and operate a variety of general office equipment.

Education and Experience: Typically requires completion of an AA degree with college level coursework in accounting and bookkeeping and a minimum 3 years experience in the maintenance of financial or statistical record keeping, cashiering or advanced clerical capacity. Additional education may be substituted for experience.

Licenses and Certificates: May require a valid driver’s license.

Working Conditions: Work is performed indoors where minimal safety considerations exist.

Payroll Technician	2 Board Approved 7/1/13