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Substitutes

Substitute Employee Information

Substitute Help Desk

Email address: SubstituteHelpDesk@clovisusd.k12.ca.us

Phone: (559) 327-9327

A blue button with white text that reads 'Click Here to Access Smartfind Express' and 'SFE' with a blue logo.

Smartfind Express (SFE)

  • Blue square featuring the P SFE logo prominently.

     

    The SmartFind Express mobile app is available through the Google Play or Apple stores. In these stores, search for "SmartFind Express." The correct app will be blue (as pictured above).

     

     

    To set up the app correctly you will need:

    • 4-digit District Code: WZWX
    • Set your ID and Password up

  • If you've forgotten your SmartFind (SFE) password, don't worry! You can easily reset it following these steps:

    • On the SmartFind website, click on the "Forgot Password?" link.
    • Enter your Employee ID number as your Access ID.
    • Open the email and follow the instructions to reset your password.
      • Check your SPAM folder for the email from SFE. Sometimes, the email can be misdirected there.
    • In the email, you'll also find a one-time use password for OTP (One Time Password) Authentication. Enter this password on the SmartFind website when prompted.
    • Finally, set a new password and confirm it. Make sure to follow the password guidelines for SFE.

     

    Active Directory Login

    It's highly recommended to set up an Active Directory login for SFE. This will simplify the login if you are using a district device.

    To set up Active Directory login, go to 'Settings > Personal' while logged into the SFE website. Under 'Identity Providers', select 'LINKED'. On the SFE login page, select the Microsoft Icon to log in.

     

    PIN Reset

    Your PIN is required for using the phone system

    • While logged in, select your initials in the right hand corner
    • Select Settings > Personal > 'Edit Pin'
    • Choose a new PIN and confirm it, then save

     

    Click Here for a Step by Step Guide.

Substitute Information

  • Substitutes earn 1 hour of sick leave for every 30 hours worked. Substitutes may use 40 hours or 5 days of sick leave per fiscal year. 

     

    Sick Leave balances can be viewed in Employee Self-Service.

     

    For more information contact Payroll, payroll@cusd.com or 559.327.9074.

  • Substitutes are paid based on substitute jobs entered through SmartFind Express (SFE).

     

    The pay period for Certificated Substitutes runs from the 6th to the 5th of the following month.

    Example: Time worked 11/6 through 12/5 is paid on the 12/31 pay date.

     

    Paystubs are available through Employee Self Service (ESS) "Pay/Tax Information" section. Find the information your need regarding ESS and password help here.

    For more information contact Payroll, payroll@cusd.com or 559.327.9074.

Substitute Teacher

 

A black and white QR code.

 

To apply to the CUSD Substitute Teacher Pool, please scan or click the QR code.

  • All substitute teacher must hold a 30-Day Sub Permit or a regular California Credential. 

     

    Emergency 30-day Substitute Teaching Permit Requirements:

    • Bachelor’s degree or higher

     

    All applications for an Emergency 30-day Substitute Teaching Permit are processed through the Fresno County Office of Education. 

     

    FCOE Credentials Website

     

    A screenshot of a webpage showing the requirements for substitute teaching permits, with options for different types of permits based on the applicant's education status.

     

     

  • All applicants must apply to the Substitute Teacher - Eligibility Pool on Edjoin.

    • The 2024-25 eligibility Pool closed on May 15th, 2025. Closing dates are subject to change.
    • The 2025-26 eligibility Pool opens on August 4th, 2025, and will remain open until filled. Closing dates are subject to change.

  • The following documents must be attached to your Substitute Teacher Edjoin Application:

    • Copy of Emergency 30-day Substitute Teaching Permit or California Credential
    • Transcripts with posted undergraduate degree (Unofficial are accepted)
    • Current Resume
    • Letter of Recommendation from the Professional/Educational field (Must be dated within 18 months of application date)

    • Fingerprinting fee is $55.00
    • Applicants must have a Certificate of Clearance (COC)
    • All new employees must clear fingerprint procedures prior to working. Livescan information will be provided by the District.
    • Clovis Unified cannot accept fingerprint clearance for employment purposes from other agencies, school districts, county offices, or the Commission on Teacher Credentialing.

    • Half Day Rate: $82.50
    • Daily Rate: $165
    • Long Term Rate: $175
      • Starting on the eleventh (11th) consecutive day in the same classroom

Clerical Substitute Information

 

A black and white QR code.

 

To view open positions, please scan or click QR code.

  • All applicants must apply to the Clerical Substitute - Eligibility Pool on Edjoin.

    • The Eligibility Pool opens based on current need and will remains open until all positions filled. Posting dates are subject to change.

  • The following documents must be attached to your Clerical Substitute Application:

    • Transcripts with posted undergraduate degree (Unofficial are Accepted)
    • Current Resume
    • Letter of Recommendation from the Professional/Educational field. (Must be dated within 18 months of application date)

    • The fee for fingerprinting is $73.00
    • All new employees must clear fingerprint procedures prior to working. Livescan information will be provided by the District.
    • Clovis Unified cannot accept fingerprint clearance for employment purposes from other agencies, school districts, county offices, or the Commission on Teacher Credentialing.

  • Substitute assignments are paid at step 1 on the equivalent Grade of the substituting position.

    Example:

    • The Library Technician position is Grade 08. A Clerical Substitute substituting for a Library Technician will be paid the Grade 08/Step 1 rate.