Q. Why do the recommendations vary so greatly across salary schedules?
A. Changes vary greatly across the three salary schedules included in the market study because the goal was to reach the study medians. Because some individual cells of our salary schedules were closer to the study median than others, recommended changes range from 0-15.8% on the Classified Schedule, 5.8% - 10.5% on the Certificated Schedule, and 1.6% - 8.1% on the Certificated Management Schedule. The contracted administrator salary schedule was not changed in this study, nor were stipend or substitute teacher schedules.
Q. What role did ECC play in this process?
A. The ECC was involved at every level of the market study. Their responsibilities included:
- Beginning discussions in the fall of 2020 that ultimately resulted in the Governing Board’s authorization of a market study.
- Identifying Koff and Associates, a third party consultant responsible for conducting the study and reporting findings to the administration and ECC; and then selecting the 11 comparative school districts and 77 positions for benchmarking this important study.
- Listening to their fellow employees and representing their voices in work to analyze the April 2022 findings from Koff and Associates.
- Requesting that the Governing Board set aside funds to begin implementation of the study in the current year, resulting in $12.8 million in the current budget.
- Reaching consensus on recommendations for the Governing Board to now consider.
Q. Does this immediately impact all employees?
A. The study includes only the Classified, Certificated, and Certificated Management Salary Schedules, with some individual steps and columns of those schedules receiving no changes. Any market study outcomes that impact employees represented by CSEA Chapter 250 or ACE Psychologists and Mental Health Support Providers must be separately negotiated and will follow a different implementation pending those negotiations. We do not currently have a timeline for that process.
Q. Who qualifies to receive retroactive implementation of the market study?
A. If approved by the Governing Board, those employees 1) paid by contract on the Classified, Certificated and Certificated Management “Regular” Salary Schedules, and 2) who are not represented by CSEA Chapter 250 or ACE Psychologists and Mental Health Support Providers, 3) who are employed at the time the Governing Board approves market study recommendations will receive retroactive compensation.
Q. What employees are not eligible for salary schedule retroactive compensation?
A. The following employees are not eligible for retroactive compensation:
- Employees reporting work in Smart Find Express (including all *substitutes and long-term substitutes)
- Employees reporting work on a timesheet (includes additional time, overtime, and miscellaneous pay)
- Employees that are not on these salary schedules
- Employees paid solely through stipends
- CSEA and ACE Psychologist and Mental Health Support Providers represented employees (contracts are still under negotiation)
Q. When would eligible employees receive their retroactive compensation?
A. While salary schedules approved on February 1 would become effective immediately and reflected in February 2023 paychecks for eligible employees, the process to calculate retroactive pay will require more time for our Payroll Department to complete. It is anticipated that retroactive compensation will be paid separately this spring.
Q. Why is so much more money being devoted to the Certificated schedule compared to the Classified schedule?
A. The study found that Clovis Unified’s Classified schedule was comparable to comparative districts and the public sector median. As a result, it did not require as many changes as the Certificated schedule to reach the median. Instead, our Classified schedule needed structural changes to better reflect California’s recent changes in minimum wage, and to provide greater differentiation (more space) between the grades of our salary schedule. Our classified schedule has undergone more recent changes based on the last reclassification study, and our classified employees can be confident that their salaries over time have been at the median of comparable employers.
To get our certificated schedule to align to the median required more significant changes, and given that it has always represented a larger portion of our overall salary expenses than our classified schedules, it was expected that the market study costs might also be more significant.
Q. What is a market study?
A. A market study is a process by which an outside, third party human resources company analyzes our salary schedules with comparable employers in California and then makes recommendations to the district related to that analysis. It’s purpose is to ensure that Clovis Unified’s salary schedules remain fair and competitive to similar employers.
Q. What does a Market Study include?
A. A market study includes an analysis of the certificated and classified salary schedules with those of similarly sized companies and employers in the private and public sector around California. Koff and Associates identified approximately 75 “benchmark” positions and completed comparative studies of pay ranges and relationships with other positions within the organization to ensure competitive pay structures exist in Clovis Unified. At a meeting of the Employee Compensation Committee in 2021, members identified two ranges of the teacher salary schedule, and the process they wanted used to identify a variety of classified (operations and non-operations) and certificated management job descriptions that will provide the benchmarks for the study. An analysis of the benchmark positions was then used to evaluate the teacher, certificated management, classified and operations salary schedules.
Q. Is this a reclassification study?
A. No. A market study looks at salary schedules in their entirety to make sure that our basic salary infrastructure is consistent with similar employers. It does not include a process for individual employees to seek a reclassification of their current jobs to a different pay grade on the salary schedule. Instead, the market study allows us to ensure our salary schedules themselves are competitive and well-structured for our employees.
Q. Why did it take so long?
A. While it was expected that results of the study would be in-hand by the end of March 2022, and potential salary schedules under discussion by ECC in April, the study by Koff & Associates was not completed until June. This delay was caused by a combination of factors including response time from districts used for comparison, and the number of questions and additional information sought by ECC, the District and Koff to ensure the final analysis and market study was thorough and complete.
In April, the District and ECC received an initial summary of Koff’s work. This summary showed that Koff’s analysis of the 77 benchmark positions found them to be 3% over the study median. Koff & Associates then sought direction from ECC to affirm their recommendation that draft salary schedules be created based on the study median. ECC members voted to have Koff and Associates build salary schedule drafts that reflected the study median as a starting point for their discussions before reaching a final recommendation to the Governing Board and Administration, and then resumed their work in the Fall of 2022. They met almost weekly until a recommendation was completed and presented to the Board in January 2023.